Accounting Payable Clerk


The Accounts Payable Accounting Clerk is responsible for compiling and maintaining accounts payable records and for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.


Essential Functions

  • Perform data entry, general ledger coding and vendor reconciliation

  • Prints and obtains signatures on all accounts payable checks

  • Distributes signed checks as required

  • Answers all vendor inquiries

  • Maintains all accounts payable reports, spreadsheets and corporate accounts payable files

  • Assists Accounting Manager and CFO with clarification in accounting records, as necessary

  • Assists with monthly closings

  • Prepares analysis of accounts, as required

  • Performs filing and copying of all AP records

  • Processes garnishment checks per reports from payroll

  • Able to serve as backup for Accounts Receivable Accounting Clerk

  • Performs additional assignments as directed by Management


Knowledge, Skills, and Abilities

1. Problem Solving/Analysis

2. Financial Management

3. Customer/Client Focus

4. Communication Proficiency

5. Results Driven

6. Time Management


Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is largely a sedentary role with.


While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.


Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m., with flexibility for earlier or later hours based on needs of business and/or personal. Prior approval from Manager is needed for flex schedule. This position rarely requires long hours and weekend work.



Travel is primarily local during the business day, little to no travel is expected for this position.


Required Education and Experience

An associate’s degree with a minimum of three years’ experience in accounts payable, receivable as well as some payroll functions experience. Experience with ProLiant and Great Plains preferred.


Please note this job description, is meant to be a representation of the physical demands, work environment, and day-to-day activities, duties or responsibilities that are required of an employee for this job; it is not meant to be all-inclusive or limited to the above outline. To remain an industry leader, duties, responsibilities and activities of any KLA Laboratories employee may change, at any time, to meet the needs of the Company or the Customer, with or without notice.


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